E-Billing

DCS E-Billing Solution

There is overwhelming consensus amongst businesses over the need to reduce the cost of administration in the production and delivery of sales invoices. E-billing is playing a major part towards achieving that goal in a growing number of companies.

The DCS e-billing solution is helping their customers reduce costs and increase visibility over the whole accounts receivable process. It  is designed to enable organisations take a step-by-step approach to implement 100% electronic invoicing. Incremental savings are made at each step in the process without disrupting the day-to-day business.The DCS e-billing solution includes a smart business rules engine which decides the best way to send documents to individual customers or groups of customers.For organisations that are printing and posting their own invoices, DCS also offers close integration with printing specialist companies to significantly reduce the effort and cost involved.

Reduce administration costs by up to 80%

With the DCS e-billing solution, companies can reduce the costs associated with the paper, printing and posting of sales invoices by 60-80% compared with traditional paper-based systems.  These savings are achieved by delivering invoices, statements and related documents electronically to customers.

Improve payment cycles & reduce debtor days

The solution uses a powerful search engine to enable staff respond quickly to invoice delivery and/or payment queries from customers. All related documents can be accessed and retrieved with ease online including delivery dockets customer contracts, invoices, statements etc. In addition, when the system sends invoices or statements it can also include copies of delivery dockets and other material automatically.

Seamless Integration with existing Financial Systems

The DCS E-billing Solution integrates with most well-known financial systems including:- JD Edwards, Sun Accounts, Microsoft Dynamics (GP and Nav), Open Accounts and Sage.

Enhanced Customer Service

Your Customers can also use the e-billing solution to access their invoices statements, delivery notes etc. online. This is accessed seamlessly via a link from your web site to log into a secure online self-service portal.

Greater Audit Control

The DCS e-billing solution improves audit control with clear reconciliation reporting included as standard. The solution also integrates with paper or electronic proof of delivery notes cross referencing them automatically. This results in a dramatic increase in accuracy and elimination of delays through lost paperwork.   Paper documents can be scanned and automatically indexed using the DCS Scan Station to OCR documents.